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Greenhouse: Scheduling FaceCode interviews 

FaceCode interviews are scheduled using Greenhouse's standard interview scheduler — there's no separate HackerEarth-specific scheduling screen. Once the candidate is in the configured FaceCode stage, any interview scheduled there is what triggers the FaceCode invite.

  1. Log in to Greenhouse.
  2. Open the candidate's profile.
  3. Confirm that the candidate is in the stage configured as the FaceCode Invite Stage, and expand it.
  4. Under Interviews, find the relevant interview listed as Unscheduled, and click Schedule manually (or Automated scheduling to send the candidate a self-scheduling link instead).
    Screenshot 2026-07-09 at 15.30.24
  5. In the scheduler that opens:
    • Add one or more Interviewers.
    • Set the Date, Start time, and End time. Use the mini calendar and day view to check availability and place the interview on the schedule.
    • Optionally, click Add room/resource.
    • Click Continue.
    Screenshot 2026-07-09 at 15.31.39

  6. On the next screen, Send calendar invite to interviewers:
    • Review the Email template, Subject, and Description (auto-filled, and includes a link to the interview kit).
    • Optionally, click Add location or Add video conferencing.
    • Leave Send an email update to all interviewers checked (default) unless you want to skip notifying them.
    • Click Send invites to interviewers.
      Screenshot 2026-07-09 at 15.31.54

Sending the invite is what triggers HackerEarth to create the FaceCode interview using the same date, time, timezone, and interviewer details.